Northwest Service Cooperative

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MINUTES

NORTHWEST SERVICE COOPERATIVE

DISTRICT #928

THE ANNUAL REORGANIZATIONAL MEETING &

BOARD OF DIRECTORS MEETING

TUESDAY, JANUARY 27, 2015

 

CALL TO ORDER BY FRANK THOMPSON – 5:05 P.M.

ATTENDANCE

BOARDFrank Thompson, Jon Carlson, Jim DeVries, Julie Sjostrand, Chris Melbye, Shawn Rominski, Ann Long Voelkner and Jason Carlson (via phone). Absent: Lonnie Longtin.

SUPERINTENDENT ADVISORS (EX-OFFICIO):  Galen Clow and Jim Guetter.

STAFF IN ATTENDANCE:  Bruce Jensen, Jaci Jorde and Toni Cox.

VISITORS:   Dan Weir

~~ANNUAL ORGANIZATIONAL BOARD OF DIRECTORS MEETING~~

CALLING FOR THE NOMINATION OF THE 2015 BOARD OFFICERS

APPROVE FRANK THOMPSON FOR THE OFFICE OF PRESIDENT nominated by

Shawn Rominski.  

THE NEW 2015 PRESIDING OFFICER CONDUCTED THE REMAINDER OF THE ORGANIZATIONAL AND REGULAR GOVERNING BOARD MEETING – 5:00 p.m.

APPROVE JAMES DEVRIES FOR THE OFFICE OF VICE PRESIDENT

nominated by Shawn Rominski.

APPROVE JULIE SJOSTRAND FOR OFFICE OF CLERK nominated by Jim DeVries.

APPROVE JON CARLSON FOR OFFICE OF TREASURER nominated by Jim DeVries.

APPROVE THE 2015 ELECTION OF THE GOVERNING BOARD OFFICES OF VICE PRESIDENT, CLERK AND TREASURER.

Motion by Ann Long Voelkner and second by Shawn Rominski.  Vote u/c

SETTING THE 2015 REGULAR MONTHLY MEETING DATE, LOCATION AND TIME - The meetings are scheduled for 5:00 p.m. on the fourth Tuesday of each month (no meetings in  December & July) at the NWSC Conference Room located in Thief River Falls, MN.

Motion by Chris Melbye and second by Jon Carlson. Vote u/c

APPROVE THE GOVERNING BOARD COMPENSATION FOR 2015 AS FOLLOWS - This compensation schedule covers attendance at the monthly board meetings, along with all committee and special meetings authorized by the Board within the NWSC Regions I & II.  (Note: The per meeting compensation will be based on round trip mileage to and from board members residence).

              0 to 25 miles              $110                              76 to 100 miles          $140

            26 to 50 miles              $120                            101 to 125 miles          $150

            51 to 75 miles              $130                            126 or greater             $160

Meetings and conferences outside of the NWSC Regions I & II will be compensated $131.00 per day.  Board and Ex-Offico members are also eligible for the current IRS mileage rates and travel expenses in addition to the per day/meeting compensation.

Motion by Jim DeVries and second by Shawn Rominski.   Vote u/c

NAMING 2015 OFFICIAL DEPOSITORIES

To hereby authorize the following as the 2015 official Northwest Service Cooperative depositories; Wells Fargo Banks NA of Thief River Falls, Mankato and Minneapolis, Minnesota and San Francisco, CA. The Minnesota School District Liquid Asset fund which includes the US Bank St. Paul, Bremer Investment Management & Trust and any other United States Banking Institution insured with FDIC coverage provided deposits do not exceed the legal limits at any time.  The Wells Fargo Banks NA are authorized to exceed these FDIC limits provided current Certificates of Collateral are on file with said institutions.           

Motion by Jason Carlson and second by Ann Long Voelkner.  Vote u/c

APPROVE NAMING THE FOLLOWING FOR THE NWSC GOVERNING BOARD COMMITTEE ASSIGNMENTS:

NOTE: Current 2015 Committee Assignments are listed below:

PERSONNEL COMMITTEE: J. Sjostrand/A. Voelkner/J. DeVries/C. Melbye

POLICY & BY-LAW COMMITTEE: F. Thompson/C. Melbye/S. Rominski

RISK MANAGEMENT COMMITTEE: L. Longtin/A. Voelkner/J. DeVries

PLANT & EQUIPMENT COMMITTEE: J. DeVries/J. Carlson/L. Longtin

PROGRAMS & SERVICE COMMITTEE J. Sjostrand/L. Longtin/A. Voelkner

FINANCE/AUDIT & GOVERNMENTAL RELATIONS: F. Thompson/J. DeVries/J. Carlson

AD HOC COMMITTEES {Named by the President/Chair as needed}

Motion by Jim DeVries and second by Shawn Rominski. Vote u/c        

AUTHORIZE EXECUTIVE DIRECTOR TO PERFORM FINANCIAL TRANSACTIONS ON BEHALF OF THE NWSC

BE IT RESOLVED: That the Governing Board hereby authorizes the Executive Director and Administrative Staff to cause the use of Facsimile Signatures of the officers on the NWSC agency checks after proper Governing Board authorization approving the payments of said claims or services and the authorization to invest temporary excess cash funds in interest generating investments that conform with the terms of this meeting’s financial depository authorization.

Motion by Jon Carlson and second by Chris Melbye.  Vote u/c

AUTHORIZE THE EXECUTIVE DIRECTOR TO EMPLOY DAY AND SPECIALIZED LABOR AS NEEDED

BACKGROUND: Occasionally used in situations like grass mowing, a clerical or van driver substitute, etc.  To approve the Executive Director to employ occasional temporary help as needed and if within the budget limitations of this agency. 

Motion by Jim DeVries and second by Jason Carlson.  Vote u/c

AUTHORIZE THE EXECUTIVE DIRECTOR AND THE FISCAL AUDITOR to make year-end transfers to eliminate any operating fund deficiencies

BACKGROUND: The General Fund is currently responsible for all NWSC funds and any transfers would be temporary (due to and due from) until formally approved by the board.

Motion by Jim DeVries and second by Ann Long Voelkner. Vote u/c

AUTHORIZE ANN LONG VOELKNER AND JON CARLSON TO REPRESENT THE NWSC on the Minnesota Service Cooperatives (MSC) Governing Board for 2015.

BACKGROUND: The 2014 NWSC Board Members were Ann Long Voelkner and Jon Carlson. There are two meetings per year, held at the MSC and MSBA annual conferences.

Motion by Jim DeVries and second by Shawn Rominski.  Vote u/c

APPROVE THE THIEF RIVER FALLS TIMES AS THE OFFICIAL NEWSPAPER for the NWSC bid notices and include all legal publications as required by MN Statute.

Motion by Jim DeVries and second by Ann Long Voelkner.  Vote u/c

END OF THE ANNUAL ORGANIZATIONAL PORTION OF THIS MEETING

MINUTES

NORTHWEST SERVICE COOPERATIVE

DISTRICT #928

BOARD OF DIRECTORS MEETING

TUESDAY, JANUARY 27, 2015

CALL TO ORDER BY FRANK THOMPSON

ACTION ITEMS:

APPROVE THE AGENDA.

Motion by Jim DeVries and second by Chris Melbye to adopt the agenda.

Vote u/c

APPROVE THE NOVEMBER 25, 2014 BOARD MEETING MINUTES as reviewed and presented at the meeting.

Motion by Jim DeVries and second by Shawn Rominski.  Vote u/c

APPROVE THE NOVEMBER 19, 2014 through JANUARY 16, 2015  REGULAR BILLS in the amount of $222,118.49.

Motion by Jim DeVries and second by Julie Sjostrand.  Vote u/c

Presentation from Dan Weir, Insurance/Risk Management Consultant, on ClearCost Health.

APPROVE BC/BS AS SCHOOL POOL ADMINISTRATOR for 2015-2019.

Motion by Ann Long Voelkner and second by Shawn Rominski. Vote u/c

APPROVE CCOGA MEMBERSHIP with the City of East Grand Forks.

Motion by Shawn Rominski and second by Julie Sjostrand. Vote u/c

APPROVE NWSC COOP PURCHASING MEMBERSHIP with Hubbard County DAC.

Motion by Ann Long Voelkner and second by Chris Melbye. Vote u/c

ACCEPT THE RESIGNATION OF JEAN HEINRICHS, NWSC MEMBER SERVICES/WELLNESS COORDINATOR effective June 30, 2015.

Motion by Shawn Rominski and second by Jon Carlson.  Vote u/c

APPROVE EMPLOYMENT WITH JENNIFER BORSVOLD as part-time Adult Education Instructor.

Motion by Ann Long Voelkner and second by Shawn Rominski. Vote u/c

ITEMS FOR INFORMATION:

§  Finance/Budget report was presented by the Business Manager.

§  Legislative update presented by the Director.

§  Discussed/updates on copyright infringement.

§  Discussion was held on contracting with Milliman, Optum Health and Clear Cost for implementing HITA and new services for members of the school pool.

Adjourned.

Next Meeting February 24, 2015

Last Modified on February 2, 2015